What are orphan files?

Important information
Are you unable to perform the following steps? Perhaps you don't have the right role or user type. Please contact your organisation's Administrator or click here to read more about roles & user types.

By placing files in Leviy, all users always have the necessary files at hand. When you add a file to Leviy, you link it to a client, object or unit. When this client, object or unit is deactivated, the file will be disconnected. A file that is not linked to active clients, objects or units is placed in orphan files. This way, the System Administrator is actively assisted in cleaning up and organising data.

You can re-link an orphan file to a client, object or unit categories or you can delete the file. Both options start with the step below:

1. Navigate to Files through the main menu

2. Click on the tab Orphan files

If there are any orphan files the amount will be displayed in the tab.

Choose which one applies below:

• Re-linking an orphan file
• Deleting an orphan file
• Delete all orphan files.

Re-linking an orphan file

To re-link an orphan file, first follow the steps as mentioned above.

After this follow the steps below:

3. Click on the file you want to re-link

4. Click on  Menu

5. Click on Edit links

6. Click on Clients to link clients, Objects to link objects or on Unit categories to link unit categories

a. Use the search bar to find the desired clients, objects or unit categories

b. Click on the Search result to select it

9. Click on Save

As soon as the file has been re-linked, it will disappear from the list of orphan files.

Deleting an orphan file

To delete an orphan file, first follow the steps as mentioned above.

After that follow the steps below:

3. Click on the file you want to delete

4. Click on  Menu

5. Click Delete

6. Confirm to delete the file

The file has been deleted and thus removed from the list of orphan files.

Delete all orphan files.

To delete all orphan files, first follow the steps as mentioned above.

After that follow the steps below: 

3. Click on the following button:

All orphan files are now removed.